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Part-Time Office Assistant

About Us:
Beam is a Berlin-based startup company builder with a bias for (intra-)logistics and technical challenges. We’re looking for a reliable and organized part-time Office Assistant to ensure our office in Prenzlauer Berg runs smoothly. This role is perfect for someone looking to maintain a flexible, low-stress work schedule that fits seamlessly into their lifestyle. Whether you're a stay-at-home parent, retiree, or simply someone who values routine tasks and enjoys creating an organized, welcoming environment, this position offers the balance and flexibility you need.

What You’ll Do:

  • Keep the Beam office in top shape by overseeing cleanliness and organization:

    • Ensure all spaces are ready for productive work

    • Maintain the kitchen area, run and empty the dishwasher, and clean surfaces

    • Manage the terrace area by sweeping leaves and general outdoor cleaning

    • Book meeting rooms and ensure they are tidy after use

  • Replenish supplies to keep the office stocked and running smoothly:

    • Regularly purchase fresh fruits and snacks from local suppliers

    • Monitor and order essential supplies like beverages, coffee, and stationery

  • Support with administrative tasks, such as:

    • Managing mailboxes, coordinating repairs, and tracking office keys

    • Handling train and hotel bookings for team members

    • Ensuring the printer is well-stocked and maintained

  • Organize events that bring the Beam community together:

    • Help plan our summer BBQ, Christmas party, and regular team gatherings

    • Assist in organizing community sessions and startup dinners

Who We’re Looking For:
We’re looking for someone who shares our commitment to creating a great workplace experience and who is okay with "slower" workdays. There may be days with limited work for you to do, but we would still appreciate for you to be in the office in case you are needed. You’ll thrive in this role if you:

  • Appreciate a calm, predictable routine that still allows you to make an impact

  • Have a proactive, can-do attitude, and enjoy maintaining an organized and welcoming space

  • Are flexible, self-motivated, and enjoy working independently

  • Want to be part of a vibrant startup culture without the stress of a high-intensity workload

  • Are fluent in English & German

Why Join Beam?

  • Nicely located office in the heart of Kollwitzkiez in Prenzlauer Berg

  • Work-life balance: Flexible working hours that fit your schedule (approximately 20 hours per week)

  • Inspiring location: Our office is centrally located in Berlin, close to shops and cafes, making your day-to-day tasks convenient and enjoyable

If you’re excited about being a key part of a creative and entrepreneurial community while enjoying flexibility and low-intensity tasks, we’d love to hear from you!